Job Descriptions

Job Descriptions for Volunteers for the Quilt Show

Receiving Quilts
Quilt intake and registration:
Sit-down position
Document the quilt(s) received and provide receipt for the quilt
Quilt delivery to hanging area:
Fold the quilt and walk it to the hanging area

Hanging Quilts
Volunteers will be separated in groups of 4. Two people to hang the quilts from the ladder, and two people to hand the quilts to the people hanging the quilts.

Facilities & Vendors
The coordinator(s) will measure off and tape the vendor booth spaces the day before the show opens.
The volunteers on set-up day will be provided with a scheduled of expected arrival times of vendors, their locations, those who need to use the elevator, wifi passwords, carts that fit into the elevators, supervise elevator use (and assist so doors aren’t jammed).  Volunteers will accompany vendors to their assigned areas and ensure that the taped boundaries are respected and that their booths do not interfere with another vendor’s area.  Volunteers don’t move vendor’s equipment or assist in booth set-up.
The volunteers on show days, do regular rounds of vendors to provide bathroom breaks and (short) food breaks.  Volunteers will not be helping to sell merchandise or provide long breaks.

Featured Artists:
These volunteers should be outgoing and be able to greet audience members and help get them seated and they may be called on to introduce the speakers and help with Q & A  after. They may also be asked to help with white glove duties and straightening up the chairs at the end of the session.  
Volunteer Desk Assistant:
One hour positions to check in the volunteers and provide them with instructions.

Front Door and Ticket Sales
Greet visitors as they come to the show.  Take advance tickets or collect payment for entry.  Give out show programs and viewers’ choice ballots.  Ensure proof of parking is given to customers and provide instructions to place on dash. This is a sit-down job!

Gift Shop
Assist in keeping displays tidy and stocked
Assist customers and answer questions
Operate square payment device (if trained to do so)
Assist shop co-ordinator to process sales by collecting inventory tag and bagging the merchandise

Toonie Sale
This is a sit-down position, behind a small table.
Need to be comfortable in handling cash and square (will be trained) for debit and credit.
Will distributing the tickets and record the purchaser’s information.
May be asked to help change prize lots on tables.
May be asked to hep pick winning numbers and list on white board.
Be prepared to wear a mask during your entire shift.

White Gloves Hosts
White gloves are picked-up at Volunteer Check-In desk. You are to circulate in the show and offer to show people the back of a quilt or hold it up so someone can inspect it closely and monitor the room. Please discourage handling quilts without gloves, as only the White Gloves Hosts will have gloves. One White Glove Host will be at the door at all times to monitor hand stamps and to remind people not to touch the quilts. 🙂

Floater
An extra person on hand who is willing to fill in where needed during the time of their shift. Must be flexible to do stand up, walking or sit down jobs.

Quilt Take Down
When the quilts are taken down at 5:00 they are taken to designated tables so that they can be returned to the members. In teams of 4, two people will be on ladders, and two will be folding quilts and carrying them to the dispersal table.

Quilt Dispersal
Seated position. Ensure quilts are properly folded, and carefully checking against the receipt, return the quilt to the correct guild member.

Quilter’s Journey Passport:
The purpose of the passports is to have attendees go to all the areas of the show, get stamps on their passports and then enter the completed passport into a drum/box for one or two daily draws depending on how many we receive from vendors/donation. These daily draws will replace Door Prizes.
The volunteers who will be stamping the passports at 7 different locations, and can also act as ambassadors, giving directions to various locations and events.

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Virtual Tuesday

September 13th – 7:00 PM to 9:00 PM

This first meeting will be fairly informal with time to catch up on what we did on our summer holidays. We’d like the Show and Share portion of the evening to be a spectacular show with a special focus on projects (in progress or finished) inspired by presentations from last year’s meetings. But please share whatever you’ve been working on since we last met. Even if you plan to take your project to the in-person guild meeting, show it here for those who may not attend the regular guild meeting. 

Show and Share Deadline – If you have photos of any work in progress or finished items to share, please send them to yhqg.virtualtuesday@gmail.com no later than Friday, September 9, 2022. You also have the option of holding your work up in front of your camera while the spotlight is on you at the meeting. If you are uncomfortable speaking about your work at the meeting, please send a note about it and one of us will read it for you.

New Email Address – All guild members will receive email reminders of Virtual Tuesday meeting times and Zoom links each month and everyone is welcome to attend at any time. If you’d like to receive any follow-up emails with pictures, links and other resources after the Virtual Tuesday meeting or pre-meeting preparation instructions, please send an “I’m In” emailto yhqg.virtualtuesday@gmail.com to be added to the mailing list. 

Contact Us – If you have any questions, suggestions and especially offers of help, please email us at yhqg.virtualtuesday@gmail.com. Looking forward to seeing you in September.

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Monday CQ Meetings at East York Curling Club

The club is on the south side of the street directly across Cosburn from the ball diamond adjacent to Stan’s.

Parking: is free in the parking lot east of EYCC. Enter the club via what appears to be the side door. Go up 8 steps to the door to the lounge where we will meet. 

TTC: via the 87A or C bus from either Broadview or Main Station. Disembark at Cedarvale Ave. (East York Arena} and walk east. 

Alternative Entrance: Elevator on the west side of EYCC. There is one spot for accessibility parking and/or room to park while unloading.

What the lounge has:

  • plenty of outlets for our group
  • round tables for sewing with the possibility of someone (not us) moving two 6 foot tables from Stan’s for layering
  • good overhead lighting with some natural light from north facing windows
  • plenty of space to spread out

What to bring:

  • power bar if you have one 
  • extension cord
  • lunch and beverage
  • any sewing or cutting supplies you might require

Leslie will bring a kettle for making hot drinks. Please, bring your own supplies.

The iron and ironing board from Stan’s will be moved to this location. There will be a lock to secure the iron in one of the lockers. Everyone in attendance will be made aware of the combination.

This list may change over time. Stay tuned.

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Scraps and Scrappy Meeting – Tuesday May 10th, 2022 – 7:00 PM- 9:00 PM

The Scraps and Scrappy Special Interest Group will have its last session on Tuesday, May 10, 2022 from 7-9 PM. Stay tuned for the Zoom notice which will come by email to all guild members a few days before the meeting.

For the technique portion of the meeting, I will be sharing an overview of Quilt-As-You-Go techniques and how to use some of those techniques to create a simple tote bag.

If you have photos for the Scrapbook (the group’s version of show and share), please send them to Lucy at yhqg.scrapgroup@gmail.com. Photos of finished quilts, scrappy gift items or works in progress are encouraged. If it was made with scraps, we want to see it.

On a personal note, it has been a privilege to host the group during what, at times, felt like a never ending lockdown. The group would not have been possible without Heather, Chriss and Anne helping to keep the meetings on track, the presenters who shared their knowledge so freely and the members who attended every month. Thank you all. 

Lucy G.

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Mini Mod Challenge

Mini Mod Swap for York Heritage Quilters Guild

The deadline for sign up is May 15thFollow the link below to sign up for this fun challenge. You will need for each set of 30 mini mod blocks 1/3 of a yard (or about .4 metres of your background fabric) and scraps of solids in the colour wave chosen.

Key dates are:
Sign up Deadline: May 15, 2022
Emails with group information & the pattern will go out: May 18, 2022 Mail your blocks to members of your group deadline: July 30, 2022. Show & Share: September 20, 2022
Please direct any question to Irena H. Click your sign up link to participate

Please note: a paper piecing demo date will be forwarded to all participants

General information:

In this block swap, you’ll be using either white, grey or black as a background colour, and either warm, cool, or neutral colours as the highlight of the block. See the palette choices below. This block swap uses solid colours only, no prints or batiks.

Once signup is completed, you will receive an email with information about the colour preferences of people in your group of five, as well as their names and addresses so you know where to send your blocks. You’ll also receive the foundation paper-piecing patterns, and links to videos showing other ways to make the blocks with strip piecing.

Each participant will make 30 mini blocks, either foundation paper-pieced or using strip piecing techniques, and will be part of a group of five people. Each person in the group will keep 6, and then send 6 blocks to each other person in the group, so you’ll send 24 blocks and receive 24 blocks. This is a nice opportunity to send a card to a new friend, so tuck your blocks into a happy card and add a friendly note. What fun to receive mail from other members of the guild!

The designer of this block swap, Berene C., has given this program to guilds for free, but asks that each participant make a small donation ($3 – $5) to a bursary she has set up at Ryerson for black, indigenous, and LGBTQ students.

Donations of $10 or more will receive a tax
receipt. Read a bit more about the bursary here:

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Tuesday April 12, 2022 – Scraps and Scrappy Meeting

The Scraps and Scrappy Special Interest Group will have its next session on Tuesday, April 12, 2022 from 7-9 PM. We’re excited that members are embracing their inner scraps! Stay tuned for the Zoom notice which will come by email to all guild members a few days before the meeting.

In April, we are delighted to welcome Jacintha Bennell who will be sharing Scrappy Gifts. What a great way to use up scraps. You can try out new techniques or new colour combinations without commiting to a big project.

If you have photos for the Scrapbook (the group’s version of show and share), please send them to Lucy at yhqg.scrapgroup@gmail.com. Photos of finished quilts, scrappy gift items or works in progress are encouraged. If it was made with scraps, we want to see it.

For the discussion part of the evening, what is it about scrap quilts that you like? I’m sure that there will be many different answers and I look forward to hearing them. See you in April.

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Tuesday March 8th – Scraps and Scrappy Group Meeting

Please join us for the February Scraps and Scrappy Special Interest Group meeting this coming Tuesday, March 8 from 7 – 9 pm. These meetings are open to all York Heritage Guild members and are live events (not recorded). The group meets virtually on the second Tuesday of each month, so one week before the monthly Guild meetings. 

This month is a special event – a panel discussion on colour featuring four of our members who each have unique approaches to their colour choices. We’re looking forward to hearing from Shirley Dawson, Martha Huffman, B. J. Reid and Bev Stevens with a Q&A session as part of the evening. 

If you have a colour wheel available as well, you might find it useful, but it’s not required.

Given the special nature of this event, the next Scrapbook will be held at the April meeting.

Please contact Lucy Garvin if you want to be added to the Scraps and Scrappy mailing list for any presentations, etc. 

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Rules for Tuesday Weekly In-Person Sew-Alongs

  1. Members must be double vaccinated, must wear masks (except when eating and drinking), must show proof of vaccination/photo ID, must answer Covid screening questions on arrival and must provide contact tracing information when checking in at the East York (if required). Social distancing rules must be followed.
  2. The room has a capacity limit of 8 people at this time. In order to avoid the disappointment of having someone arrive to learn there is no room for her/him, this is the plan for making the process of reserving a spot for each immediately following Tuesday as fair as possible.
  3. It will be on a first-come, first-served basis.
  4. Those attending on Tuesday will have the first chance while there to reserve a spot for the following Tuesday.
  5. Any other member wishing to reserve a spot on the following Tuesday may send an email to annemarie.mclauchlan@gmail.com no sooner than 4:00 pm Eastern Time on the Tuesday prior to the next gathering and no later than 12:00 noon on the Monday prior to the next gathering. 
  6. Anne will confirm if you are ‘in’ or ‘on stand by’. If you are ‘in’ and can’t make it, please, let Anne know so she can give another member the opportunity to attend.
  7. We have always had the guidelines that those attending, work on CQ projects at least half of the time at East York and may work on their own projects half time. Because of our limited space, we must give priority to those who work on CQ projects at least half time while at East York. 
  8. Although we have a few sewing machines at East York, they need to be serviced and you may wish to bring your own machine.
  9. There is a kettle at East York; please bring your own supplies if you wish to make a hot drink. If you’re staying through the lunch hour, please bring your own lunch.
  10. Needless to say, if you’re not feeling well, stay away!
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Rules for Monday Weekly In-Person Sew-Alongs

  1. Members must be double vaccinated, must wear masks (except when eating and drinking), must show proof of vaccination/photo ID, must answer Covid screening questions on arrival and must provide contact tracing information when checking in at the Clubhouse (if required). Social distancing rules must be followed.
  2. The room has a capacity limit of 7 people at this time. In order to avoid the disappointment of having someone arrive to learn there is no room for her/him, this is the plan for making the process of reserving a spot for each immediately following Monday as fair as possible.
  3. It will be on a first-come, first-served basis.
  4. Those attending at Stan’s will have the first chance while at Stan’s, to reserve a spot for the following Monday.
  5. Any other member wishing to reserve a spot on the following Monday may send an email to bjr.reid@yahoo.com no sooner than 4:00 pm Eastern Time on the Monday prior to the next gathering and no later than 12:00 noon on the Sunday prior to the next gathering. 
  6. BJ will confirm if you are ‘in’ or ‘on stand by’. If you are ‘in’ and can’t make it, please, let BJ know so she can give another member the opportunity to attend.
  7. We have always had the guidelines that those attending, work on CQ projects at least half of the time at Stan’s and may work on their own projects half time. Because of our limited space,  we must give priority to those who work on CQ projects at least half time while at Stan’s. 
  8. Leslie carries CQ kits suitable for machine work, in her car. One machine is available at Stan’s. Reserve it with BJ when you book to make certain of its availability.
  9. There is a kettle at Stan Wadlow; please bring your own supplies if you wish to make a hot drink. If you’re staying through the lunch hour, please bring your own lunch.
  10. Needless to say, if you’re not feeling well, stay away!
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Monday CQ Group Meeting

The Monday CQ Group recommends on Monday February 7, from 9:30 a.m. to 3:00 p.m. at the Stan Wadlow Clubhouse, which is located at 373 Stan Wadlow Clubhouse, East York. Please get in touch with B.J.R. if you want to attend to ensure there is a space for us, as numbers are limited. There is a requirement to pre-register to attend.

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